How to make video calls on microsoft teams

Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it’ll show up in Teams, and vice versa. Every meeting scheduled in Teams is automatically made into an online meeting. Scheduling from Outlook? Learn how to add Teams to your Outlook meeting. Note: Up to 1, invitees can join a Teams meeting and interact by using chat, audio, and video.

Invitees can also join a meeting that already has 1, participants up to 10, as view-only attendees. Select Schedule a meeting in a chat below the box where you type a new message to book a meeting with the people in the chat.

Go to Calendar on the left side of the app and select New meeting in the top right corner. The scheduling form is where you’ll give your meeting a title, invite people, and add meeting details.

Use the Scheduling Assistant to find a time that works for everyone. Once you’re done filling out the details, select Save. This will close the scheduling form and send an invite to everyone’s Outlook inbox. Color code your calendar with categories.

Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:.

Right-click an event in your calendar and select Categorize , then pick a color. When scheduling a meeting, select Category at the top of the scheduling form. For recurring meetings, categories can only be applied to the series, not an individual occurrence. Teams lets you invite people outside your organization, including those who don’t have a Teams license. You’ll need their full email address to invite them.

Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead. To get access to this and other upcoming features, switch to Teams public preview.

After you’ve invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:. On the meeting options page, next to Choose co-organizers , select the down arrow and choose the name of the co-organizer. Note: To learn more, see Add co-organizers to a meeting.

Type the name of a channel where it says Add channel under the time and date fields. Channels can’t be edited or added once the invite is sent. You’ll need to send a new invite with the updated channel.

Note: When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn’t available in private channels.

Once you’ve added the people you want, select Scheduling Assistant to find the best time. If it’s a recurring meeting, open the dropdown menu next to Does not repeat just below the date. Choose how often you want it to occur from the default options, or select Custom to create your own cadence. If you’re unfamiliar with how to add a calendar to a channel, the steps are outlined for you at See all your meetings in Teams.

Once that’s done, you have a few ways to add events to the shared calendar. Or, select the arrow next to Meet now at the top of the app to open the menu and select Schedule meeting. Each of these actions will open the scheduling form with the channel name filled in, feel free to add an Outlook group or individuals by manually entering their names.

Guests and partners from outside your org won’t have access to the channel calendar and will also require being added to the meeting invite. Right-click an event in your calendar to RSVP, remove it if it’s canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you’ll also get options to Join online and Chat with participants. Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting.

Once someone joins the meeting, the event will change colors to let you know they’re online. Select Join to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.

Note: If you have overlapping meetings in your calendar, the join button won’t be available. But you can still right-click the event and select Join online. As an organizer, you can set the Show As status of the meeting in the action bar. When participants RSVP, their status will automatically reflect the status the organizer set.

As a participant, you can choose to set your individual status for the meeting through Show As independent of the status set by the organizer. The updated status will reflect on your calendar. The default Show As value for all the meetings an organizer schedules is Busy.

To schedule a meeting, go to Calendar on the bottom of the app, then select Schedule a meeting in the top right. Go to Add participants and select the people you’d like to invite. Note: When you have a meeting in a channel, people will be able to see and join it in that channel. Microsoft Teams. Microsoft Teams More Notes: At this time, category names and colors can only be edited from Outlook. Currently, categories can’t be applied to channel meetings. Next, go to Share to a channel : If you want have your meeting in a channel, select the appropriate channel.

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Schedule a meeting in Teams.Guide: How to make video calls with Microsoft Teams? – Conference Call

If you have more than one person in your conversation, this will start a conference call with all of the participants. Of course, all the participants will need to accept the call on their side before you can conference with them. You can place a call anywhere you interact with your contacts by using their contact card. This is one of the ways Microsoft aims to make communication easier than ever.

Your access to these features ultimately depends on the type of account you have. This is a paid-for feature that requires this specific licensing from Microsoft on top of your Office account. Without this additional licensing, your calls tab may look a little different. Search for contacts by name or email address using the instructions on this page to call them from your Teams account. They have the option to turn on or off the ability for you to search for users outside your school or business—and for external users to search for and communicate with you.

Contact Us Today! Has anyone figured out how to associate website phone numbers to make them clickable and dial-able using Teams?

Click to Dial is not available yet for Microsoft Teams. It will be eventually as they complete tasks within their product road map but no confirmed date that I can see. Adam PEI. Can you call someone that does NOT have teams?

Do they get a popup window and a way to click to join the call? Hi Mary, this depends on the Office licensing that you have. They will be able to pick up the call as they would a regular phone call. Without the Calling Plan license, you can only call Teams users.

However, one way to get around this is using meetings. You can invite anyone to a Teams Meeting, whether they have Microsoft Teams or not. Thanks for reading, and I hope that answers your question! You can always reach us at info pei. Are you using Teams when you get the call?

Are you getting a call to your cell phone? Save my name, email, and website in this browser for the next time I comment. In Teams, you can place a call from a chat, from the command bar, from the calling tab, and basically anywhere you interact with the person you want to call.

Close Search. Microsoft Teams — Make a Call. Click on the contact when they appear and click Add to add them to your contact list. Type call , then hit enter to input the command.

As soon as you click on the person you want, the call will start going through. Placing a Call from the Chat Tab If you have more than one person in your conversation, this will start a conference call with all of the participants. Click on it to place your call. Placing a Call from Anywhere in Teams You can place a call anywhere you interact with your contacts by using their contact card.

Click the Call Icon to place your call. You can use these contact cards anywhere in teams to start any type of conversation: an audio call, a video call, an email, or an IM. Have Questions or Want to Get Started? Rich Anderson says:. June 13, at pm. Adam Lee says:. June 14, at am. Mary says:. September 25, at pm.

Stephanie Hamrick says:. Jana says:. April 22, at am. April 24, at am. Leave a Reply Cancel Reply. Previous Project Next Project. Share Tweet Share Pin.

Make a call in Teams.

 
 
microphone access. How to make a call directly: 1. Download the Teams app via Microsoft Office – once downloaded it will be connected to your St. Click on “Meetings” on the left-hand side of the screen. You’ll be given the choice to either schedule a future meeting or begin one immediately. 11 best practices for Microsoft Teams video meetings · 1. Fine-tune your meeting time · 2. Share your meeting’s agenda · 3. Host your meeting in a.